Update on April Events (Cancelled) from Kingdom Seneschal

Dear Members of the Midrealm,

As the Dragon protects its treasure so do We, the Crown and Great Officers of State wish to protect the great Populace of the Midrealm. Thus, with a heavy heart, do We here proclaim the following:

All events (weekend events, business meetings, practices, other official SCA activity, etc.) are hereby cancelled, effective immediately through the end of APRIL. We will evaluate the situation at the end of April to determine the next appropriate steps.

This determination was not made lightly. However, under recent guidance from the CDC that activities with over 50 attendees be postponed and recent closures and actions by state officials We feel this is the best course of action for the safety of the Populace. If you’d like to see the referenced guidance:
https://www.cdc.gov/coronavirus/2019-ncov/index.html

As previously announced pre-registration of events through PayPal will be disable until further notice. It is recommended that local branches stop offering a pre-registration option to avoid potential issues with refunds due to cancelled events or requests due to illness. To help ease the potential impact of these decisions, the Middle Kingdom will be making the following financial policy changes:

For local branches hosting events, the Middle Kingdom will assist local groups who provide site refunds to individuals who request one due to them or a family member being ill. Such requests would have to occur on or before the event. Policy to be re-evaluated in 60 days.

Local groups forced to cancel the use of a venue by government, venue, the Board of Directors of SCA, Inc. or by the Middle Kingdom: If the venue does not offer a full refund of the deposit and the forfeiture of the deposit would result in the group having a balance of less than $500 in their account, the Kingdom will assist to ensure a minimum of $500 remains in the group’s accounts for ordinary operational costs. Policy to be re-evaluated in 30 days.

You may find the most current, official, word at the following sites:
U.S. Centers for Disease Control: https://www.cdc.gov/
Ohio: https://odh.ohio.gov/wps/portal/gov/odh/home
Indiana: http://www.state.in.us/isdh/
Illinois: http://www.dph.illinois.gov/
Kentucky: https://chfs.ky.gov/agencies/dph/pages/covid19.aspx
Michigan: https://www.michigan.gov/mdhhs
Iowa: https://idph.iowa.gov/
Ontario: https://www.publichealthontario.ca/

Remember, PROTECT YOUR FRIENDS, WASH THY HANDS! The plague was so 1347!

Yours in Service,
Master Cerridwen verch Ioreword
Middle Kingdom Seneschal

From the Kingdom Seneshal on Covid-19

Dear Children of the Dragon,

In these troubled times we seek to do our best to protect and defend. Sometimes that means making difficult decisions for the health and safety of those that need it most. Thus on behalf of the Crown and the Great Officers of State, hear and know the following:
Gulf Wars has been officially cancelled.

All events (weekend events, business meetings, and practices, etc.) are hereby cancelled, effective immediately through the end of March. We will evaluate the situation at the end of March to determine the next appropriate steps.

Pre-registration of events through PayPal will be disable until further notice. It is recommended that local branches stop offering a pre-registration option to avoid potential issues with refunds due to cancelled events or requests due to illness. To help ease the potential impact of these decisions, the Middle Kingdom will be making the following financial policy changes:

For local branches hosting events, the Middle Kingdom will assist local groups who provide site refunds to individuals who request one due to them or a family member being ill. Such requests would have to occur on or before the event. Policy to be re-evaluated in 60 days.

Local groups forced to cancel the use of a venue by government, venue, the Board of Directors of SCA, Inc. or by the Middle Kingdom: If the venue does not offer a full refund of the deposit and the forfeiture of the deposit would result in the group having a balance of less than $500 in their account, the Kingdom will assist to ensure a minimum of $500 remains in the group’s accounts for ordinary operational costs. Policy to be re-evaluated in 30 days.

You may find the most current, official, word at the following sites:

U.S. Centers for Disease Control: https://www.cdc.gov/
Ohio: https://odh.ohio.gov/wps/portal/gov/odh/home
Indiana: http://www.state.in.us/isdh/
Illinois: http://www.dph.illinois.gov/
Kentucky: https://chfs.ky.gov/agencies/dph/pages/covid19.aspx
Michigan: https://www.michigan.gov/mdhhs
Iowa: https://idph.iowa.gov/
Ontario: https://www.publichealthontario.ca/

Remember, PROTECT YOUR FRIENDS, WASH THY HANDS! The plague was so 1347!

Yours in Service,
Master Cerridwen verch Ioreword
Middle Kingdom Seneschal

Attention Marshals and authorized participants: Kingdom Law Change

Attention Marshals and authorized participants:

Kingdom law has been changed.The law requiring membership in the Society to authorize or maintain an authorization in the Midrealm has been removed. Paid membership, or sometimes referred to as pay-to-play, will no longer be required to authorize, fight at events, or maintain an authorization in the Middle Kingdom as of March 31, 2020.
This law has been changed in accordance with Kingdom Law as determined by the Crown and Supported by Curia.

After MARCH 31, 2020 Here is what you need to know!!

  • An authorizing person must sign an individual waiver prior to authorizing, and present this to the MIC. This waiver must be sent to the Clerk of the Roster of the Middle Kingdom!
  • Everyone signs the roster waiver (UBER FORM). Everytime! Every official event/practice/war
  • An authorized person does not have to maintain a membership to maintain the authorization, but must have an individual waiver on file with the Clerk of the Roster of the Middle Kingdom!
  • All Marshals and Group Officers MUST MAINTAIN A SOCIETY MEMBERSHIP!!!!!
  • An INDIVIDUAL WAIVER must be signed prior to any person authorizing.
  • A SIGNED INDIVIDUAL WAIVER must be on file with the Clerk of the Roster. Send all signed Individual waivers to the Midrealm Clerk of the Roster!
  • All Official SCA/MIDREALM events, practices, tournaments, and wars will have a roster waiver (UBER FORM ) signed by all participants. Everyone signs the roster waiver, everytime!
  • A blue membership card is proof of membership. BUT NOT PROOF OF A SIGNED WAIVER ON FILE WITH THE CLERK OF THE ROSTER. A signed individual waiver must still be sent to , and on file with the Clerk of the Roster for the Middle Kingdom
  • The database will be updated to add a “WAIVER ON FILE” tile. The Clerk of the Roster will activate this tile when your waiver is officially on file with that office.

FAQs (Frequently Asked Questions)

1) I’m a marshal, do I have to be a member?
YES!

2) When does this take effect?
March , 31 2020

3) I’m ready to authorize, do I need to have proof of membership?
After March 31, 2020 No. But you must sign a waiver and present it to the MIC of the event . This waiver will be sent to the Clerk of the Roster.

4) Do I need a membership to be a group officer?
YES!

5) I don’t have a waiver on file with the Clerk of the Roster, but I want to fight/ride. What do I do? SIGN A WAIVER at the event. Be sure that a waiver is sent to the Clerk of the Roster immediately.

6) I’m an MIC , what waiver forms do I need to have at my event after March 31, 2020??Individual waivers ( to be sent to the Clerk of the Roster), and the UBER FORM as a roster waiver.
All normal authorization paperwork and a copy of the handbook are also required.

7) I’m an MIC and my event is over. Where do I send my paperwork?
All paperwork from your event is to be sent to your Regional Marshal. Any individual waivers you have in your possession must end up with the Clerk of the Roster. Regionals will forward these on for you if postage is a problem. DON”T FORGET TO INCLUDE YOUR ROSTER WAIVER AND INDIVIDUAL WAIVERS!!!

8) Do I need to sign a waiver at my first Practice?
YES! Your Group marshal will keep this on file. You may be asked to sign other waivers at your authorization. I know this sounds redundant , and it is.

9) Will there be changes to the online authorization database as part of this change?
YES. A “waiver on file” tile will be added to show that the Clerk of the Roster has your waiver on file.This will help streamline our List Table process!

Also, we will be adding a line for your mundane name. This will help when you travel out of kingdom and there must be proof of identity.

10) Who do I contact for questions?
Your Regional Marshal is first!
Waiver questions may be directed to the Clerk of the Roster
Questions concerning your martial discipline in general should be directed at the Deputy Kingdom Earl Marshal of your discipline.

Finally, if you have a question that cannot be answered by the Armored, Rapier, Equestrian, and youth DKEMS, please contact the Kingdom Earl marshal. Marshal@midrealm.org
I have been redundant in the above information because it is important.

Thank you,
Duke Ullr, Midrealm KEM

Youth Policy

TEMPORARY VARIANCE GRANTED FOR PENNSIC 2019

By Mike Watkins
Society Seneschal

Issued July 14th, 2019

YOUTH PARTICIPATION AND SUPERVISION POLICY

  1. Parents are responsible for the monitoring and knowing the location of their minor children under the age of 18 at all times.
  2. Parents are responsible for the behavior of their minor children at all times regardless of their location or activity.
  3. Minors under the age of 12 must be directly supervised by their parents within sight or sound at all times unless the Parents arrange with someone to watch their minor children for a specified time or place. That is a private agreement between the Parents and the Supervising Person. The Supervisor must have the ability to contact the parents at all times. The SCA is not a part of that arrangement or agreement at any time.
  4. After sunrise and before sunset, Parents who have minor children 12 years of age or older do not need to be in line-of-sight of their minor children, however, they are still fully responsible for maintaining contact and knowing the location of their children.
  5. After 10 pm local time and before sunrise, Parents are required to keep their minor children under the age of 16 within sight or sound at all times or arrange for a responsible trusted person to maintain supervision in their absence. The Supervisor must have the ability to contact the parents at all times. The SCA is not a part of that arrangement or agreement at any time.

Interpretation: The term “sight” or ”sound” means that a parent or supervisor must have sufficient proximity to effectively supervise the minor children. In practice, this is the “the short distance in which a parent can exert command and control” over their minor children. That can be anywhere in camp or in their immediate vicinity which allows them to respond quickly for safety or control issues.

UPDATED YOUTH POLICY FOR PENNSIC WAR 48 (2019) From, Mike Watkins, Society Seneschal.

The original May 2, 2019 Pennsic rules for minors are reinstated and can be used as published this year. As a history, in January 2018 the Board approved a change to the Seneschal’s Handbook regarding parental responsibility for minor children at events. A few weeks ago, I was requested to issue a variance for Pennsic from the January 2018 Seneschal’s Handbook rules for Pennsic 2019 about minor participation and activity. A variance was granted. That variance is hereby null and void. Again, the original May 2, 2019 Pennsic rules for minors can be used as published this year.

The Pennsic Site Rules can be viewed here: http://www.pennsicwar.org/penn48/GENERAL/siterules.pdf

Law Changes for Summer 2019

Placed in June 2019 Pale

Original:
XVII-1402 The Order shall be given to individuals who, in the sight of the Crown, have shown excellence in two of three areas of archery and/or thrown weapons: skill, service and the arts and sciences.
Change:
XVII-1402 The Order shall be given to individuals who, in the sight of the Crown, have shown leadership and prowess, while also providing service or demonstrating skills in arts and sciences related to target archery and/or thrown weapons.

Placed in July 2019

Original:
III-500 The Kingdom Minister of Arts and Sciences shall have the responsibility for the encouragement and organization of the study and practice of the peaceful Arts and Sciences within the Middle Kingdom, and for the maintenance of records of research in these arts and sciences.
Change:
III-500 The Kingdom Minister of Arts and Sciences shall have the responsibility for the encouragement and organization of the study and practice of the peaceful Arts and Sciences within the Middle Kingdom, and for the maintenance of records of research and educational activities in these arts and sciences.

Original:
XVI-1100 Events cannot be placed on the Kingdom Calendar or in the Pale if scheduled for a date already reserved by a group within a 100-mile radius, unless the group hosting the event previously scheduled gives permission. If the first group denies permission, exceptions permitting the scheduling of the second event within the 100-mile radius include specific-focus events that will clearly and unmistakably appeal to generally very different audiences, i.e. a dance event and a war practice, an equestrian challenge and a bardic arts symposium, etc. This determination will be made by the Kingdom Calendar. If permission is refused and the difference in audience appeal is not clear cut, the Kingdom Seneschal will make the final ruling in the conflict.
XVI-1100 Repeal in entirety.
Replace with:
XVI-1100 Events cannot be placed on the Kingdom Calendar or in the Pale if scheduled for a date already reserved by a group according to this schedule: If the date of the event is over 12 months from the date of the request the distance between events must be over 100 miles. If the date of the event is between 12 and 6 months from the date of the request the distance between events must be over 150 miles. If the date of the event is under 6 months from the date of the request the distance must be over 200 miles. The group wishing to conflict may request permission to conflict of the group with the previously scheduled event
and may conflict if that group led gives permission. If the first group denies permission, exceptions permitting the scheduling of the second event within a prohibited radius include specific-focus events that will clearly and unmistakably appeal to generally very different audiences, i.e. a dance event and a war practice, an equestrian challenge and a bardic arts symposium, etc. This determination will be made by the Kingdom Calendar. If permission is refused and the difference in audience appeal is not clear cut, the Kingdom Seneschal will make the final ruling in the conflict.