Update on April Events (Cancelled) from Kingdom Seneschal

Dear Members of the Midrealm,

As the Dragon protects its treasure so do We, the Crown and Great Officers of State wish to protect the great Populace of the Midrealm. Thus, with a heavy heart, do We here proclaim the following:

All events (weekend events, business meetings, practices, other official SCA activity, etc.) are hereby cancelled, effective immediately through the end of APRIL. We will evaluate the situation at the end of April to determine the next appropriate steps.

This determination was not made lightly. However, under recent guidance from the CDC that activities with over 50 attendees be postponed and recent closures and actions by state officials We feel this is the best course of action for the safety of the Populace. If you’d like to see the referenced guidance:
https://www.cdc.gov/coronavirus/2019-ncov/index.html

As previously announced pre-registration of events through PayPal will be disable until further notice. It is recommended that local branches stop offering a pre-registration option to avoid potential issues with refunds due to cancelled events or requests due to illness. To help ease the potential impact of these decisions, the Middle Kingdom will be making the following financial policy changes:

For local branches hosting events, the Middle Kingdom will assist local groups who provide site refunds to individuals who request one due to them or a family member being ill. Such requests would have to occur on or before the event. Policy to be re-evaluated in 60 days.

Local groups forced to cancel the use of a venue by government, venue, the Board of Directors of SCA, Inc. or by the Middle Kingdom: If the venue does not offer a full refund of the deposit and the forfeiture of the deposit would result in the group having a balance of less than $500 in their account, the Kingdom will assist to ensure a minimum of $500 remains in the group’s accounts for ordinary operational costs. Policy to be re-evaluated in 30 days.

You may find the most current, official, word at the following sites:
U.S. Centers for Disease Control: https://www.cdc.gov/
Ohio: https://odh.ohio.gov/wps/portal/gov/odh/home
Indiana: http://www.state.in.us/isdh/
Illinois: http://www.dph.illinois.gov/
Kentucky: https://chfs.ky.gov/agencies/dph/pages/covid19.aspx
Michigan: https://www.michigan.gov/mdhhs
Iowa: https://idph.iowa.gov/
Ontario: https://www.publichealthontario.ca/

Remember, PROTECT YOUR FRIENDS, WASH THY HANDS! The plague was so 1347!

Yours in Service,
Master Cerridwen verch Ioreword
Middle Kingdom Seneschal

Pennsic War 49 – COVID-19 update

G’Day Everyone,

From the Mayor, Pennsic 49.

First of all, I want to reassure you all that the Pennsic 49 Senior Executive Group, the Pennsic Seneschal’s Group, Pennsic 49 Staff and the Management Group of Coopers Lake Camp Ground will continue to consider all precautions to protect Pennsic 49 attendees as much as possible from the current health Issue sweeping our countries, the COVID-19 Virus Pandemic outbreak. 

We are still about 4.3 months away from Pennsic and therefore have plenty of time to access and re-assess the risk to attendees and organisers alike as we get closer to Pennsic 49 start date. 

Pennsic War is a unique event for attendees who come face-to-face with one another every day. The Pennsic 49 executive is focused on delivering a safe, healthy event site by planning to adopt various precautions that are sustainable and safe for Pennsic 49 attendee’s long-term welfare in mind.  

I have already been in discussions with the James Brezel of the Coopers Lake Management group and we are progressing plans should a worst case situation develop. 

The Pennsic 49, Executive Management Group will remain alert to any increased risk and ensure that we take all precautions for the safety, health and wellbeing of all those who attend Pennsic. You will be advised of any future developments as they come to hand. However, it must be noted that at this stage there is no plan to cancel Pennsic 49. 

That being said, some decisions maybe be out of our hands. We have no control over the SCA, State or Federal Government bodies that may enforce closure of these types of events in the interest of public safety. However, we will plan and act accordingly as per that direction or advice from these bodies. 

At this time the SCA is approaching the issue of COVID-19 on a monthly basis and that is the plan for Pennsic 49. We are “NOT” pressing the panic button and Pennsic 49 is “NOT” being cancelled. 

We are now at Stage 1 only. 

Stage 1. Proceed with Planning for Pennsic49 as per usual.

Stage 2. In the event that Aethelmarc War Practice is cancelled, Pennsic 49 Executive Staff still plan to meet and continue the planning for Pennsic 49, however this will be with reduced numbers with essential staff members only, attending the meeting or appearing by Vidcom link to the meeting.

I promise I will keep everyone advised with the facts as they come to hand. If you don’t hear it from me, it has not been said. 

Kind regards
Greg Turkich
(Sir Gregory of Loch Swan)
Mayor
Pennsic 49 

From the Kingdom Seneshal on Covid-19

Dear Children of the Dragon,

In these troubled times we seek to do our best to protect and defend. Sometimes that means making difficult decisions for the health and safety of those that need it most. Thus on behalf of the Crown and the Great Officers of State, hear and know the following:
Gulf Wars has been officially cancelled.

All events (weekend events, business meetings, and practices, etc.) are hereby cancelled, effective immediately through the end of March. We will evaluate the situation at the end of March to determine the next appropriate steps.

Pre-registration of events through PayPal will be disable until further notice. It is recommended that local branches stop offering a pre-registration option to avoid potential issues with refunds due to cancelled events or requests due to illness. To help ease the potential impact of these decisions, the Middle Kingdom will be making the following financial policy changes:

For local branches hosting events, the Middle Kingdom will assist local groups who provide site refunds to individuals who request one due to them or a family member being ill. Such requests would have to occur on or before the event. Policy to be re-evaluated in 60 days.

Local groups forced to cancel the use of a venue by government, venue, the Board of Directors of SCA, Inc. or by the Middle Kingdom: If the venue does not offer a full refund of the deposit and the forfeiture of the deposit would result in the group having a balance of less than $500 in their account, the Kingdom will assist to ensure a minimum of $500 remains in the group’s accounts for ordinary operational costs. Policy to be re-evaluated in 30 days.

You may find the most current, official, word at the following sites:

U.S. Centers for Disease Control: https://www.cdc.gov/
Ohio: https://odh.ohio.gov/wps/portal/gov/odh/home
Indiana: http://www.state.in.us/isdh/
Illinois: http://www.dph.illinois.gov/
Kentucky: https://chfs.ky.gov/agencies/dph/pages/covid19.aspx
Michigan: https://www.michigan.gov/mdhhs
Iowa: https://idph.iowa.gov/
Ontario: https://www.publichealthontario.ca/

Remember, PROTECT YOUR FRIENDS, WASH THY HANDS! The plague was so 1347!

Yours in Service,
Master Cerridwen verch Ioreword
Middle Kingdom Seneschal

Kingdom Seneschal – April Letter in The Pale

Greetings, Midrealm!

In light of current events and the regular flu season,  Please remember to wash your hands regularly. Avoid touching your face, mouth, nose, eyes (and, yes, those are all on your face). Cough into your shoulder or elbow. Wipe surfaces down with disinfectant. If you are sick, stay home from events, even if you don’t think you are contagious. If you attend an event and appear to be exhibiting symptoms that pose a serious health concern, you may be asked to leave due to safety of everyone around you. We recreate many things; the plague need not be one of them!

Master Cerridwen
Middle Kingdom Seneschal

Attention Marshals and authorized participants: Kingdom Law Change

Attention Marshals and authorized participants:

Kingdom law has been changed.The law requiring membership in the Society to authorize or maintain an authorization in the Midrealm has been removed. Paid membership, or sometimes referred to as pay-to-play, will no longer be required to authorize, fight at events, or maintain an authorization in the Middle Kingdom as of March 31, 2020.
This law has been changed in accordance with Kingdom Law as determined by the Crown and Supported by Curia.

After MARCH 31, 2020 Here is what you need to know!!

  • An authorizing person must sign an individual waiver prior to authorizing, and present this to the MIC. This waiver must be sent to the Clerk of the Roster of the Middle Kingdom!
  • Everyone signs the roster waiver (UBER FORM). Everytime! Every official event/practice/war
  • An authorized person does not have to maintain a membership to maintain the authorization, but must have an individual waiver on file with the Clerk of the Roster of the Middle Kingdom!
  • All Marshals and Group Officers MUST MAINTAIN A SOCIETY MEMBERSHIP!!!!!
  • An INDIVIDUAL WAIVER must be signed prior to any person authorizing.
  • A SIGNED INDIVIDUAL WAIVER must be on file with the Clerk of the Roster. Send all signed Individual waivers to the Midrealm Clerk of the Roster!
  • All Official SCA/MIDREALM events, practices, tournaments, and wars will have a roster waiver (UBER FORM ) signed by all participants. Everyone signs the roster waiver, everytime!
  • A blue membership card is proof of membership. BUT NOT PROOF OF A SIGNED WAIVER ON FILE WITH THE CLERK OF THE ROSTER. A signed individual waiver must still be sent to , and on file with the Clerk of the Roster for the Middle Kingdom
  • The database will be updated to add a “WAIVER ON FILE” tile. The Clerk of the Roster will activate this tile when your waiver is officially on file with that office.

FAQs (Frequently Asked Questions)

1) I’m a marshal, do I have to be a member?
YES!

2) When does this take effect?
March , 31 2020

3) I’m ready to authorize, do I need to have proof of membership?
After March 31, 2020 No. But you must sign a waiver and present it to the MIC of the event . This waiver will be sent to the Clerk of the Roster.

4) Do I need a membership to be a group officer?
YES!

5) I don’t have a waiver on file with the Clerk of the Roster, but I want to fight/ride. What do I do? SIGN A WAIVER at the event. Be sure that a waiver is sent to the Clerk of the Roster immediately.

6) I’m an MIC , what waiver forms do I need to have at my event after March 31, 2020??Individual waivers ( to be sent to the Clerk of the Roster), and the UBER FORM as a roster waiver.
All normal authorization paperwork and a copy of the handbook are also required.

7) I’m an MIC and my event is over. Where do I send my paperwork?
All paperwork from your event is to be sent to your Regional Marshal. Any individual waivers you have in your possession must end up with the Clerk of the Roster. Regionals will forward these on for you if postage is a problem. DON”T FORGET TO INCLUDE YOUR ROSTER WAIVER AND INDIVIDUAL WAIVERS!!!

8) Do I need to sign a waiver at my first Practice?
YES! Your Group marshal will keep this on file. You may be asked to sign other waivers at your authorization. I know this sounds redundant , and it is.

9) Will there be changes to the online authorization database as part of this change?
YES. A “waiver on file” tile will be added to show that the Clerk of the Roster has your waiver on file.This will help streamline our List Table process!

Also, we will be adding a line for your mundane name. This will help when you travel out of kingdom and there must be proof of identity.

10) Who do I contact for questions?
Your Regional Marshal is first!
Waiver questions may be directed to the Clerk of the Roster
Questions concerning your martial discipline in general should be directed at the Deputy Kingdom Earl Marshal of your discipline.

Finally, if you have a question that cannot be answered by the Armored, Rapier, Equestrian, and youth DKEMS, please contact the Kingdom Earl marshal. Marshal@midrealm.org
I have been redundant in the above information because it is important.

Thank you,
Duke Ullr, Midrealm KEM

Job Posting – Kingdom Minister of Arts & Sciences

The Kingdom Minister of Arts and Sciences shall have the responsibility for the encouragement and organization of the study and practice of all Arts and Sciences within the Middle Kingdom.. They will oversee, with their deputies, the administration of the A&S Faires and the Royal University of the Midrealm.  

They will need to travel and attend Curia meetings at least 4 times a year, as well as the Kingdom A&S Events, and should have a good knowledge base of the Kingdom and Society rules pertaining to the Arts and Sciences.Those interested should send their modern and SCA resume to kmoas@midrealm.org and TRM@midrealm.org and should be received by January 10th. The person chosen would start training in February 2020 and assume duties in September 2020.

Letter in The Pale- Dec 2019 – Kingdom Seneschal

Greetings!
This year is quickly drawing to a close and I hope it has been a wonderful year for you. While full of ups and downs, the year has certainly been exciting and allowed me the opportunity over the last 6 months to learn more about the Kingdom and the wonderful members of the Middle Kingdom.

One of the many things I have learned is that Middle Kingdom Law is in need of an update. To that end, the members of Curia and I have begun to take a closer look at our Kingdom Law in order to take care of some housekeeping items, see where change may be needed, and, hopefully, to find a way to better organize it so it is easier to reference. Keep an eye out for these changes and hopefully by next year a fully revised version of the Kingdom Law will be available. (Well, that’s my goal at any rate.) Maybe that would be a good New Year’s resolution!

I wish everyone safe travels as you celebrate the Holiday Season, especially in the lands of snow and ice. I love research, in case you haven’t noticed, and thought I’d share with you some of what I found regarding ancient holiday traditions this time of year so we can celebrate together and understand how interconnected we are.

For example, many ancient religions held great importance for the phenomenon of the winter solstice, the time when daylight was at its shortest and the night was at its longest during the year.  In the Julian calendar, this date originally fell on December 25th.  It was at this point in the year that the Romans held midwinter celebrations called Saturnalia, which was the god Saturn.  This included feasts and the custom of giving wax dolls to children as presents.  In the Celtic areas of the Roman empire, it was tradition for men and women to dress in clothes of the opposite sex and then go dancing with animal masks on. Around the year 300 a new religion, Christianity, created a holiday to celebrate Jesus’ birth and, since the actual date was not recorded, it was decided to celebrate it on December 25th as it coincides from a theological basis exactly nine months from March 25th, which was believed to be the day on which the world was created.

These are just a few religious holidays, on a single day, our medieval ancestors celebrated this time of year. I wish you a Happy Hanukah, Merry Christmas, Merry Kwanzaa, Wonderful Diwali, Spectacular Ramadan, Festive Yuletide, Joyous Winter Solstice, and Happy Holidays, including any I might have missed.

Yours in Service,
Master Cerridwen verch Ioreword, OL
Middle Kingdom Seneschal

[1]Christmas in the Middle Ages. 2 December 2015.  <http://www.medievalists.net/2010/12/25/christmas-in-the-middle-ages/>

Some website images not loading – 10 Oct 2019 – RESOLVED

Good afternoon everyone!

The Helpdesk team wanted to let everyone know that we are aware that some images on the Service portal, etc. are not loading. We’re currently looking into it and checking with our hosting company. Hopefully this will be resolved soon.

UPDATE: The hosting company has resolved this issue. Thank you everyone for your patience!

UPDATE: (TS 3:17 pm)– This seems to be affecting the Calendar and any of the web services that we have with the hosting company. A ticket has been filed and we will update you as soon as we have more information.

Thank you to all for your patience and assistance in letting us know when things are working,

JahanAra
Midrealm HelpDesk Team

Minitorial: How to grids more effectively

Greetings! I have uploaded a video to my Youtube Channel that is a quick tutorial on how to make effective use of the interactive grids in many pages of the Services Portal.

One complaint I often hear about the portal is that some of the forms are clunky to use. Invariably, they involve the use of an interactive grid and sometimes the information gets “squashed” down and is difficult to read.

By using the Single Row View feature of the interactive grid, you can view the contents of a single row in a format that is easier to use, cycle through the rows in a grid, and even edit (where appropriate).

To use the Single Row View feature, click on the “Hamburger” menu for the row you want to view and select Single Row View. From within there, the left and right arrow keys will allow you to cycle through the other records in the grid quickly. Editing information can be done by clicking on the Edit button at the top of the area. Getting back to seeing all the rows in the grid is simply a matter of clicking the “Report View” button.

I hope this helps you more effectively use the Services Portal. If you have other ideas for tutorials, please drop us a line at issues@midrealm.org and we will work on getting that up on the channel.

Baron Rijckaert vanUtrecht,OP
Kingdom Web Minister

Model/Copyright Policy Update

Below is the content for the updated Model/Copyright Policy. This can also be found in the Middle Kingdom Documents Library under “Guide – Middle Kingdom Clarification on Model Releases and Object Releases

Middle Kingdom Clarification on Model Releases and Object Releases per Communications with Society on 7/20/2019

Model Releases
Per the SCA policy on release forms, as summarized from the FAQs, found at https://www.sca.org/docs/pdf/ReleaseFormsFAQsWEB.pdf, the SCA Model Release Form is needed when: 
• the image is portrait-style (see below) 
• the photograph is taken in a private space at an event (such as a personal encampment) 
• the photograph is taken at a non-public venue (such as an armor-making workshop at a home) 

No model release form is needed when the photograph is taken at a public place and in a public forum (where there is no expectation of privacy), including any SCA contest or competition, merchants’ row, court, class, etc.

A “portrait-style” is defined by its usage. A picture of two individuals posted a website or in a newsletter with a heading “A lull in the day is enjoyed by Baronesses Suephlay and Shirleyknott” does not require a release as it is deemed to be “news” under court interpretation of right to image laws. However, when an image has a caption that only identifies the person and her position/office or otherwise it isn’t “news”) it requires a release. These are images that are likeliest to remain on the website for either a reign or a term of office. (Note: A photograph can have multiple people such Their Majesties, Their Excellencies, etc. and still be a “portrait-style” image.) 

This policy has recently caused some confusion. As such, clarification has been provided by Society on when releases are needed.

When the picture is taken at a public place and is used only to reflect what happened on that day, it is considered “news” and does not need a release since it is not promoting anything.  “NEWS” posts can be on a group website, a newsletter, Facebook, or other Social Media, although Society encourages obtaining a Model Release for “news” when the picture will be in print and not just a website.  See below for treatment of Minors.

Example 1:  A picture is taken at court of an award recipient and posted in the Pale with the heading “Lady Lovely receiving a Purple Fret from Their Majesties.” This is “news” and no release is needed. 

Example 2:  A picture taken by an individual of their spouse shooting archery at an event with text over it that reads “SCA archery is fun! You should try it!” posted to the Middle Kingdom Facebook group.  Since this is captioning the day and posted on a closed social media page, it counts as News and no release is needed. If wanting to put on the local groups website, this is leaning more towards needing a release (see below) so either get a release or re-caption so it looks less like promotional material.

However, all of us, famous or otherwise, have the right to protect our likeness. Our likeness, in the legal sense, means a representation of us used to promote ideas, products, services, or things.  Individuals have the right to determine the use of their likeness when it comes to promoting things, like the SCA. 

So if an image is being used to promote the SCA a Model Release is required, even if it is taken at a public place.  When in doubt, get a Model Release form.  And always get parent/legal guardian permission for use of pictures of Minors, regardless of if it’s “news” or promotional.

A Model Release is needed for each identifiable person when it is being used for promotional/endorsement. As this is modern law and concept of identifiability, just because we can identify someone by their garb or armor, but we can’t see their face, doesn’t mean they are identifiable from a modern perspective.   A Model Release From can be found at https://www.sca.org/docs/pdf/ReleaseModel.pdf

Example 3: Melee fighting (combatants with their armor and helmets on).  No Model Release. 

Example 4: Classroom where you see the back of heads, but the teacher’s face. No Model Release from class, but a Model Release from the teacher. 

Example 5: The Royals giving an award and include all the smiling Barons/Baronesses next to them in the line. A Model Release is needed from all of them. 

Example 6: Going back to Example 2 of the picture taken by an individual of their spouse shooting archery at an event with text over it that reads “SCA archery is fun! You should try it!”  If this is being used at a demo, in demo material, or put on a group page easily accessible by the public (this does not included a closed Social Media page) this is more promotional than news and should have a Model Release.    

Art Object Releases

Regardless of whether the photographs of an individual’s art, e.g. scroll, embroidery, costuming, etc, are being used for art or promotional purposes, credit must be given to the artisan, much like credit is given to the photographer for taking the picture.  This is because the art created is the individual’s copyright and the artisan must be recognized as the owner.

When the photograph of the art object is being used for promotional purposes as stated above, a Copyright Assignment/Grant of Use Form must be completed.  These forms can be found at https://www.sca.org/docs/pdf/ReleaseCreative.pdf.